Occasionally we may need you to travel for work, in those cases you and your manager will discuss where you need to be and when to work out a plan.

Employees are responsible for booking their own travel arrangements and may do so either using their personal credit card (and submit for reimbursement) or using a corporate card. All purchases should be done in line with the Expense Policy . For certain events (ie, annual retreat), you may use a personal credit card and submit for reimbursement via Expensify. We’ll communicate this in advance for those situations.

All travel should be booked in accordance with the below guidelines. If you think that there’s a situation that needs an exception to these rules, reach out to your Lead to check.

Airfare

• Book the least expensive flight you can find - if you have a preferred airline it's fine to focus on them, but please don't spend more than 10% extra total
• Flying direct is better whenever possible, book it unless a connecting flight is dramatically cheaper (like hundreds of dollars)
• Don't book Basic Economy travel or flights on Ultra Low Cost Carriers Spirit, Frontier, etc) - while their fares may seem cheaper up front, they often get more expensive with all the fees and are much less reliable in the event of a disruption - we don't want you getting stranded somewhere for a few extra days!
• Don't book "Fully Refundable" tickets, the much greater cost isn't worth it.
• If you'd like to stay extra days on a business trip, that's fine! Just check what the flights would cost for the days we need you to be there and don't spend more than that for the days you want (with a 10% margin)

How much to spend?

Domestic Flights Under 4 Hours

• Book a standard economy ticket

Flights Over 4 but Under 8 Hours

• Book a Economy+/Extended Legroom/Economy Comfort seat as long as it is no more than 30% greater than a standard economy ticket. Otherwise, book Economy
• For domestic (or short haul international) flights, this will usually just be an economy ticket + an extended legroom seat because airlines don't have true premium economy. For international flights this might be either the extended legroom seat or a true premium economy class.

International Flights Over 8 Hours

• Book a Premium Economy/Economy+/Extended Legroom/Economy Comfort seat as long as it is no more than 2x the cost than a standard economy ticket
• If it's an overnight flight, you have official work functions the same day you land, and we can find a reasonably priced business class ticket, we'll consider that. Talk to Alex M if this is your situation (but generally it makes more sense just to fly in a day earlier and get an extra night of hotel).
• If none of those apply, book Economy

If you’d still like to upgrade to an economy plus ticket and that ticket does not fit within these guidelines. Please screenshot the price of the standard, non-refundable economy ticket and only submit a reimbursement for the difference. For example: